Old Trafford Christadelphians Privacy Policy

What information do we collect about you?

Old Trafford Christadelphians respect your privacy and limit the amount of information we collect about you to a minimum. 
We want to reassure you that we take the collection, use and retention of your personal data seriously and below we specify how we use the information we hold about you.

This Privacy Policy (“Policy”) sets out the basis on which the personal data collected from you, or that you provide to us will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting https://www.thebethel.org (“Website”), you are accepting and consenting to the practices described in this policy.

1. Your Personal Data

Personal data relates to a living individual who can be identified from that information.  Identification can be from the information alone or in conjunction with other information in the data controller’s possession.  The processing of personal data in the UK will be governed by the General Data Protection Regulation (GDPR) which came into force on 25 May 2018.

2. How is your personal data processed?

The Church complies with its obligations under the GDPR by keeping personal data up to date, by storing and destroying it securely, by not collecting or retaining excessive amounts of data, by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate measures are in place to protect personal data.

Personal data is used for the following purposes:

a) Personal data about members: names, addresses, email addresses and ‘phone numbers, dates of birth and baptism and attendance at services:

  • for membership purposes; to maintain a list of names and addresses of members. 
  • for financial purposes: to maintain accounting records, including processing gift aid mandates.
  • for communicating information on services, welfare needs, other activities and news.
  • for supporting past or present members or their children in times of need where evidence of membership is required. 

b) Personal data about others (names, addresses and email addresses)

  • for communicating information about services.
  • for sending copies of magazines or educational materials.
  • for sending details of any Bible seminars.
  • for sending newsletters.
  • for sending details of church camps.
  • for sending details of youth church clubs.
  • for sending details of mother and tots and coffee morning groups.

3. What is the legal basis for processing your data?

a) explicit consent of the data subject.
b) processing of data is being carried out by a church which is a not for profit charitable body:

  • on behalf of its members, former members or other contacts, for purposes relating only to the activities of the church.
  • with no disclosure to a third party without the individual’s consent.

4. Sharing your personal data

Your personal data will be treated confidentially and will only be shared with other members of the church in order to carry out a service to other members or for purposes connected with the church.  We would not share your data with a third party in any circumstances.

5. How long do we keep your personal data?

Data on members:

  • contact details are kept whilst members are current.
  • gift aid declarations and associated paperwork for up to six years after the tax year to which they relate.
  • church registers (attendance lists), permanently as part of the archive.

Other contacts:

  • for 5 years after the last contact, after which we would seek renewed permission from recipients of literature, etc.

6. Your rights and your personal data

You have the following rights with respect to your personal data:

  • you can request a copy of your personal data that the Church holds about you and expect a response within one month.
  • you can request a correction to any personal data held on you if it is found to be inaccurate or out of date.
  • you can request that your personal data is removed when it is no longer necessary for the Church to retain it.
  • you can withdraw your consent to the processing at any time.
  • you can lodge a complaint with the Information Commissioner’s Office if you think there is a problem with the way your data is being handled.

7. Contact Details

Any queries or complaints should be directed in the first instance to http://www.thebethel.org/contact

April 2019